Introduction to Effective Management of Landscape Subcontractors

Welcome to the nuanced field of landscape subcontractor management. In Mt. Prospect, IL, we're pioneering methods to turn your landscaping dreams into reality. Our approach ensures a seamless, stress-free experience, bringing visions to life with exceptional efficiency and creativity.

The Essence of Managing Landscape Subcontractors

Managing landscape subcontractors is a complex task that requires balancing a wide range of skills and services. This task encompasses overseeing diverse activities such as 3D landscape design, gardening, deck and pool deck installations, patio paving, landscape lighting, snow removal, yard grading, hardscaping, landscape construction, outdoor masonry, outdoor carpentry, and irrigation & stormwater management. Our management services ensure a well-coordinated process resulting in a stunning outdoor setting, tailored to your desires.


Prequalifying Subcontractors for Superior Results

A critical aspect of subcontractor management is the thorough prequalification process. This involves rigorously vetting potential subcontractors to ensure they meet high standards of quality and reliability. By evaluating their credentials, examining past work and recommendations, and verifying licensing, we act as a general contractor and ensure only the most competent and trustworthy professionals are engaged in your project. This vetting process is essential for maintaining excellence in service delivery.

landscaping redesign

Strategic Planning and Cost Management

Effective management of landscape subcontractors extends to strategic planning and keeping costs under control. Enhanced planning helps in foreseeing potential challenges and opportunities, allowing for cost-effective solutions. Efficient distribution of labor and well-defined work relationships contribute to reducing unnecessary expenditures, ensuring your project stays within budget without compromising on quality.

The Role of Solid Communication in Project Success

Solid communication is paramount in the world of landscape subcontractor management. Clear, ongoing dialogue among all parties involved ensures that everyone is aligned with the project goals, timelines, and standards. This communication not only helps in avoiding misunderstandings but also in fostering a collaborative work environment, crucial for the timely and successful completion of the project.

  • We initially found Wave Outdoors while we searched online for a company that did it all. We loved the idea of Yardzen, but when I asked them if they researched permitting rules and stuff like that when they created their designs their answer was no. I was shocked and knew there was no way we were paying all that money for a design that we might not even be able to do! Luckily we found Brian while searching for yard contractors. We made an appointment and Brian came to our house. We laid out our dreams of a three seasons room, attached porch and gazebo, exterior lighting, lush landscapes and buried sump pump hoses. Our dreams were big, and Brian listened to it all. After a little time he came back with pricing. Our dreams were WAY too big for our budget, but it was such a helpful step in our education of yard renovations. Brian was wonderful in helping us brainstorm ways to get the general functionality of what we wanted in a way that met our budget better. He provided excellent plans that were very detailed and included all the information about our home and yard and what work was projected as well as the materials. He also was able to advise in financing. We decided on a plan that we would do over two phases, one in mid summer 2023 and the second the minute the ground unfroze in 2024.
    Once ground broke we gleefully watched Lupe and his crew transform our yard every day. The crew is incredibly hardworking and kind. I daily was shocked at how much got done. In the first phase they built a deck, a paver patio, and steppers, built our pre fab gazebo, ran electricity to the gazebo, and buried our sump pump. Picking materials was a little frustrating but we got there. Thanks to all the home shows I was expecting samples to be pulled and a meeting to be held where we saw everything laid out and together mixed and matched until we had our perfect selection. Instead we went to locations Brian suggested to look at their walls of materials and also ordered our own samples from the companies. I can picture in my head how things will come together, but my husband has a harder time doing that, so this process was not ideal for us. However it did work out, and Brian was patient and great at answering our (many) questions. Once phase 1 was done we did a walkthrough addressing anything we had questions about or issues with. Everything was either fixed immediately or slated for phase 2.
    Communication during the winter was a little slow, but in fairness we were excited and anxious to pay our deposit to ensure we were first to break ground. Once the ball got rolling we found out that the grading of our yard was a bit more steep than we thought and the original patio plans were going to have to change to take that into account. I was very unhappy about the needs but understood that it was what was necessary to create a safe and sturdy patio. Brian was great at listening to my concerns and being open to all our ideas on how to adjust the plan while still keeping it to code. He was able to rework some things to make it work in all ways. The cost also ballooned due to this change but again Brian was so wonderful in working with us to make adjustments to get us back to our budget. This phase we got a second paver patio, exterior lighting that includes path lights, spotlights, and decorative lights. They also installed large posts around the patio, installed a new mailbox, and beautiful landscaping that started with some large shrub removal. Lupe and his crew got this done so quickly! Just as we’d hoped we are set up to enjoy the entire summer in our new yard.
    I am so thankful that we found Wave Outdoors. We are so pleased with the work they have done and the patience they showed us as we navigated this big project that we knew nothing about when we started. We are so proud to show off our new spaces and the neighbors won’t stop commenting at how much they have enjoyed watching the transformation. We recommend Wave Outdoors so fully.

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    Sunny Ziemer
  • I recently worked with Wave Outdoors on a project which included a new hardscape patio, sidewalk, front and back stoop, and drainage work. They were also able to handle some sprinkler head rerouting that we needed.

    Wave provided us with 2D/3D designs and Brian gave us a lot of different options and suggestions on our design. Despite being on the more expensive side, the quality and satisfaction were well worth it and the end result exceeded our expectations. I highly recommend them.

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    Jaime Sepulveda
  • Last summer (2023) Wave built for us 2 new porches, 2 walkways, a patio, pergola, and arbor, landscaped both our front and back yards, added lighting, and replaced our scraggly lawns with new sod. Everything turned out great. Mary worked with us to design every element: the color schemes and materials for the porches, the walkways, and the patio and landscaping. She listened to what we wanted and came up with porches, patio and walkways that look contemporary, with colors that look good with the house.
    The front porch is concrete with beautiful coordinated stone facades and steps, and a paver walkway that goes to the public sidewalk. Mary put a lot of thought into finding shades of color that look great together and with our house. They also built a roof for the porch; it’s nice to be able to open an umbrella BEFORE we get wet.
    The back porch is composite and is much easier to maintain than the old wood porch it replaced. They also suggested putting a door on the side of the stairs so now we have protected storage underneath. (We never thought of that!) The decks on both porches are much larger than what we had before, when only one person could stand there to open the door.
    The paver patio and back walkway are wonderful. The walkway covers the area where our dogs had churned it to mud, and now we don’t have to wipe their feet every time they come in. The patio is just awesome. We didn’t have one before, and sitting outside is so relaxing. Especially since we now have lovely bushes and flowers to look at! We wanted landscaping that would attract pollinators, use as many native plants as possible, and create space and food for birds and small animals; Mary worked hard to create a design that integrated a lot of color for spring, summer, and fall, and in winter snow on the bushes and dried seed heads adds interest. She also designed a small garden for pollinators on the side of our house, and was even able to get milkweed for monarch butterflies.
    Everyone was great to work with; there were several teams: landscaping, hardscaping, electrical, and plumbing, and they all worked hard to get each project done. Brian came to check on progress frequently and often came up with suggestions and small changes that smoothed out issues that we had not thought of. He also spent a lot of time working with village inspectors and the permit office.
    I would recommend Wave to anyone who wants beautiful, quality work and attention to detail. The photographs I’m including speak for themselves.

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    Joseph Pho
  • We worked with Mary from Wave Outdoors for our landscaping project. She was thorough and thoughtful in her plan and consistent in communication. Mary earned trust by showing options that would have longevity- native plants, placing plants in shade vs non-shade, and watering solutions. Ultimately, we’re so happy with the warmth the design has brought our home, and we look forward to seeing it continue to grow.

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    Kristen Olson
  • Wow!!! We had a wonderful experience with Wave Outdoors. Wave Outdoors is located in Mount Prospect which was appealing to me to support local businesses.

    Brian worked with us from start of finish. He came and walked our property in the beginning and really listened to our ideas and also incorporated his own landscape design expertise. He walked us through his beautiful design and made recommendations for trees, shrubs, and plants that would be successful in our zone.

    Our curb appeal went up 1000%. While I have been out watering many people have stopped and commented on how beautiful everything looks. Some have even asked if they could snap a picture or two. 😎

    The crews that came in and took all of the old landscaping out, were here each day on time and left the area neat and clean when they were finished for the day.

    THANK YOU Wave Outdoors and Brian Dreher for helping to guide us with this project. It truly has been a pleasure working with Wave Outdoors. I would highly recommend Wave Outdoors for any landscaping design, installations, or any other outdoor needs you may have.


    Colleen and Michael Moreno

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    Colleen Moreno

Types of Subcontractors in Landscaping: Ensuring Expertise and Compliance

In the landscaping industry, the variety of subcontractors reflects the diverse skills and services required to complete a project. Each type of subcontractor brings unique expertise, and it's crucial to understand that licensing requirements for them can vary significantly based on the project's nature and location. We ensure that every subcontractor we engage is not only experienced and well-trained but also appropriately licensed, where required, and upholds the highest standards of work ethics.

  1. General Landscaping Subcontractors: These professionals handle a broad range of landscaping tasks, including planting, lawn care, and basic design implementation. Licensing for general landscapers varies by region but typically involves a business or trade-specific license.
  2. Irrigation Specialists: Focused on the installation and maintenance of irrigation systems, these subcontractors must often have specific plumbing licenses or irrigation-specific certifications, especially in regions with strict water conservation laws.
  3. Hardscape Contractors: Experts in constructing patios, walkways, retaining walls, and other non-living elements of a landscape. Depending on the region and the complexity of the work, they may require building or specialized licenses.
  4. Arborists and Tree Service Providers: Specialized in tree care, pruning, and removal, these subcontractors usually need to be certified arborists, particularly in areas where tree work is regulated for safety and conservation reasons.
  5. Landscape Designers and Architects: While designers may not always require a license, landscape architects often do (Illinois has a history of changing this requirement). They are responsible for creating detailed landscape plans and ensuring that these designs meet local zoning and environmental regulations.
  6. Pesticide Applicators: When pest control or chemical treatments are necessary, licensed pesticide applicators are used. Their licensing is critical for the safe and environmentally responsible use of chemicals.
  7. Specialized Gardeners: For projects involving unique or specialized horticultural elements, experienced gardeners, who may have certifications in specific types of gardening, are employed.

We spare no effort in verifying that every subcontractor we collaborate with meets our strict standards. This diligence includes ensuring they are appropriately licensed for their specific trade and location, have a proven track record of high-quality work, and demonstrate exceptional work ethics. This comprehensive vetting process guarantees that our clients receive the best service, executed with professionalism, skill, and adherence to all legal and safety standards.

Comprehensive Services in Landscape Management

Our comprehensive services are designed to cater to every aspect of your landscaping needs. Whether it's creating a lush garden, installing a new deck, paving a patio, or setting up efficient irrigation systems, we manage it all with finesse. Our focus is on delivering a harmonious blend of beauty and functionality, tailored to your unique style and preferences.

3D Landscape Design: Visualizing Dreams into Reality

The journey of transforming your landscaping ideas begins with our 3D landscape design service. This innovative process allows you to visualize the final outcome in a detailed and immersive manner, ensuring that the project reflects your individual taste and lifestyle.

Gardening and Plant Selection

Our gardening service focuses on selecting plants that thrive in the local climate, ensuring your garden remains vibrant throughout the year. From native species to exotic plants, our expertise lies in creating a garden that is both beautiful and sustainable.

Deck and Pool Deck Installation Services

Expand your outdoor living space with our custom deck and pool deck installation services. We build decks that are not only aesthetically pleasing but also durable and functional, enhancing the overall appeal of your outdoor area.

Paving Patios with Precision

Experience the elegance of our patio paving solutions. We offer various materials and designs, ensuring that your patio is not just a feature but a focal point of outdoor leisure and enjoyment.

Illuminating Landscapes with Lighting Expertise

Our landscape lighting services transform your outdoor spaces into enchanting areas after dusk. These lighting solutions add to the beauty, safety, and security of your landscape, creating an inviting atmosphere for evening activities.

Efficient Snow Removal Services

In the snowy months, our efficient snow removal services keep your driveways and walkways clear and safe. This practical aspect of landscaping management is crucial for maintaining accessibility and safety during winter.

Precise Yard Grading for Optimal Water Management

Proper yard grading is key to effective water management and landscape longevity. Our precise grading techniques ensure optimal drainage, preventing water pooling and soil erosion.

Hardscaping: Blending Function with Aesthetics

Our hardscaping services include constructing retaining walls, patios, and walkways that not only enhance the visual appeal of your landscape but also serve practical functions, blending seamlessly with the natural surroundings.

Landscape Construction: Realizing Your Outdoor Visions

We excel in landscape construction, creating captivating outdoor spaces that reflect your personality and lifestyle, thus adding significant value to your property.

Artistic Outdoor Masonry Services

Our outdoor masonry services add an artistic touch to your landscape. From fire pits to intricate wall designs, we craft structures that elevate the aesthetic value of your outdoor space.

Bespoke Outdoor Carpentry

Our outdoor carpentry services focus on crafting decks, pergolas, outdoor kitchens, and living spaces that enrich your outdoor experience, combining functionality with aesthetic appeal.

Irrigation & Stormwater Management Expertise

Efficient irrigation and stormwater management are critical for the health and sustainability of your landscape. We design systems that ensure your green spaces thrive while minimizing water waste and runoff.

landscaping project with subcontractor management

Real Examples

Explore our Gallery to witness the versatility and scope of our landscaping projects. Here, you'll find an inspiring mix of works - those crafted directly by our team alongside those where we've partnered with esteemed subcontractors. Each project in our collection is a testament to our commitment to outstanding landscaping, whether executed with our direct hands-on approach or through collaborative efforts. This gallery not only showcases a variety of styles and scales but also illustrates our ability to adapt and excel in different landscaping environments. We invite you to explore these transformations and envision the potential for your own space.

Value-Added Services

Our value-added services, including strategic planning, budgeting, and preliminary designs, enhance the scope and success of your landscaping project.

Permitting and Zoning Compliance: Ensuring Legal Integrity

Permitting and zoning play a critical role in landscaping projects. Our team navigates these complexities, ensuring that all aspects of your project comply with local laws and regulations. We handle the submission of necessary permits and adhere to zoning requirements, thus preventing legal complications and delays.

Material Selection: Balancing Quality and Aesthetics

Choosing the right materials is crucial for the durability and visual appeal of your landscaping project. We guide our clients in selecting materials that not only align with their aesthetic vision but also suit the local climate and soil conditions. This careful selection process guarantees long-lasting beauty and functionality.

Strategic Planning: Laying the Foundation for Success

The planning stage is where ideas begin to take shape. We engage in thorough discussions to understand your needs and preferences. This detailed planning includes site analysis, identifying potential challenges, and devising strategies to address them, setting the stage for a smooth execution of the project.

Budgeting: Aligning Vision with Financial Realities

Budgeting is integral to the success of any landscaping project. We work closely with you to develop a realistic budget that aligns with your vision and financial parameters. This process involves a transparent discussion of costs associated with materials, labor, and any other services, ensuring there are no surprises along the way.

Preliminary Designs: Visualizing the Future

Preliminary designs are the first glimpse into the future of your landscape. These designs are developed using sophisticated tools and software, offering a realistic visualization of the project. We refine these designs based on your feedback, ensuring the final plan perfectly encapsulates your desired outcome.

Seamless Integration with Subcontractor Management

All these services are seamlessly integrated with our subcontractor management. By overseeing every aspect of the project, from the initial permitting to the final design, we ensure coherence and consistency. This comprehensive approach not only enhances the efficiency of the project but also elevates the overall quality of the end result.

In conclusion, these extended services are vital components of our overarching landscaping management strategy. By handling permitting, zoning, material selection, planning, budgeting, and preliminary designs, we provide a holistic solution that covers every aspect of landscape development. This integrated approach ensures that your landscaping project is not only aesthetically pleasing but also structurally sound, legally compliant, and financially viable.

Why Choose Us

Landscaping subcontractor management stands as a cornerstone in the delivery of enhanced, cost-effective, and well-planned outdoor projects. By acting as a general contractor, we bring a heightened level of efficiency to the entire landscaping process, from initial design to final implementation. This management approach not only streamlines business processes but also reduces overall project costs through strategic planning and resource allocation.

Landscape Construction

Our services extend beyond mere landscaping, encompassing additional elements like driveway construction, snow removal, and more, ensuring a comprehensive solution for all outdoor needs. By coordinating with various subcontractors, we foster an environment of cooperation and synergy, leading to faster completion times and reduced risks.

In the realm of landscape contracting, we prioritize risk mitigation. This is achieved through stringent checks such as verifying liability insurance and closely examining construction submittals. These steps ensure that every aspect of the project adheres to the highest safety and quality standards.

Efficient management also translates to better business outcomes. Word-of-mouth recommendations and repeat business are bolstered when clients experience the tangible benefits of our streamlined approach. This reputation not only benefits us as a business but also contributes positively to the wider community in the city.

In summary, through effective landscaping subcontractor management, we offer a service that enhances the efficiency of landscaping projects, reduces costs, improves planning, and ensures a risk-free experience. Our commitment to excellence in every facet of landscape contracting, from design to snow removal, is evident in the high-quality outdoor spaces we create, fulfilling the dreams of our clients.

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